Summary of Virtual Meeting, July 28, 2011

Present: Erin Blake, James Eason, Mary Mundy, Lenore Rouse, Helena Zinkham

Glossary:

Discussed, revised, and approved the new terms

• Negative
• Photograph
• Photographic print
• Photomechanical print
• Digital print
• Transparency
• Device
• Monogram
• Matrix
• Body of the description
• Manifestation

Added a second definition for "print" for the way we're using it in the additional physical details element for photographs.

RDA and "i.e." and [sic]

Want to remove RDA option for using notes instead of "i.e." and [sic] for rare materials reasons and for graphic materials reasons:

• Rare reasons
• "Precise representation" (III.2.2.) is key for our users and "i.e." and [sic] provide quality-assurance that the representation is precise
• Keeping the transcription and the corrections as a single package instead of splitting them between the body of the description and the notes follows the principle of user convenience (III.2.4. "The tension between rules for rare materials that promote accurate representation of an item and yet do not exceed the requirements of sufficiency is great. Reference to the principle of user convenience may offer correct resolution of such tensions.")
• Graphic materials reasons:
• title and imprint information commonly gets pulled out for image databases and picture captioning, so need a complete package in those areas, can't move corrections to the notes
• wholly-incorrect transcribed titles are a real problem (something that doesn't really come up in the world of transcribed title pages)

Inaccurate titles

Will add a paragraph on inaccurate/incorrect titles to 1A, to parallel what Area 4 has for "fictitious or incorrect information" in the imprint (thought at first this wasn't needed because Area 0 has instructions on inaccuracies, but decided wholly-incorrect titles require something like the additional instruction in Area 4)